SoloWorks — MICE
Meetings that
run on time
Conferences, AGMs, product launches, staff events, incentive trips and exhibitions for local companies, government bodies and international groups, run on site by our own crew.
Service profile
- Service :
- Meetings, incentives, events
- Groups :
- 10 to 500 guests
- Transfers :
- Seaplane, flight, speedboat
- On site :
- Our own event crew
[01] Services
What we do
Whether it is a company conference in Malé, a government forum in an atoll or an incentive group flying in, events here run on ferry, boat and seaplane schedules, tides and weather. We plan the logistics first and the programme around them, sort out venues, permits and equipment before the day, and stay on site from the first arrival to the last departure.
Concept and budget
Objectives, format, guest numbers and a costed budget in MVR or USD, with GST, and for resort and hotel venues 17% TGST, green tax and service charge, in every line.
Venue sourcing
Shortlists, site visits and contracts for hotels, halls and conference venues in Malé, Hulhumalé and Addu, island venues, resorts and private islands.
Entry and arrivals
For overseas guests: the free 30-day visa on arrival and the IMUGA declaration, the right visa for speakers and crew, and meet-and-greet at Velana.
Transfers and logistics
Seaplane, domestic flight and speedboat transfers planned against arrival times and daylight, with luggage weighed against seaplane allowances.
Programme and run-of-show
A minute-by-minute schedule for every session, meal and excursion, with a weather call and an indoor fallback for each outdoor item.
Production and permits
Staging, sound, screens, interpreters and Dhivehi–English translation, plus the permits that go with them: public-space bookings with the city council, drone and filming approvals.
Incentive experiences
Sandbank dinners, dhoni cruises, diving and reef trips for reward groups, run with licensed operators.
Exhibitions
Stand design, freight and customs clearance of temporarily imported equipment, then build, breakdown and re-export.
[02] Sample deliverable
| Time | Session | Venue | Pax | Lead |
|---|---|---|---|---|
| 07:30 | Breakfast and briefing | Main restaurant | 120 | Ops |
| 09:00 | Keynote and awards | Ocean pavilion | 120 | Stage |
| 10:30 | Breakout sessions | Pavilion and villas | 3 × 40 | Ops |
| 13:00 | Seaplane to partner island, 20 kg bags | Jetty B | 96 | Transfers |
| 16:30 | Dhoni sunset cruise | Lagoon | 120 | Activities |
| 19:30 | Sandbank dinner | Sandbank | 120 | F&B |
When you need it
- —A company or ministry is holding a conference, AGM or awards night
- —A brand is launching a product or needs a stand at a trade show in Malé
- —A company wants to reward its staff with an event or a trip
- —An overseas company or association is bringing a group to the Maldives
- —A resort needs a partner to deliver its group bookings
Outcome
A delivered event, a reconciled budget and a post-event report.
[03] Process
From brief to handover
Each stage closes with something you keep and sign off. Hire us for the whole run or for the stage you need.
- 01
Brief and budget
Who is coming, when, why, and what the event has to achieve.
- —Event brief
- —Outline budget
- 02
Venue and contracts
Venue options, site visits and signed contracts with venues and suppliers.
- —Venue report
- —Contracts
- 03
Entry, permits and logistics
Visas and arrivals, permits, equipment import, transfers, rooming and the run-of-show, built together.
- —Arrival guide
- —Transfer plan
- —Run-of-show
- 04
Production
Stage, sound, screens and rehearsals.
- —Production schedule
- —Rehearsal
- 05
Delivery and wrap-up
Our crew on site, equipment re-exported, then a reconciled budget and a report.
- —On-site crew
- —Post-event report
Do you run local events, not just incentive trips?
Yes. Company conferences, AGMs, product launches, staff nights and government events in Malé, Hulhumalé and the atolls are a large part of our work. Events in public places in Malé need city council permission, booked through its Maavehi portal, and we handle that.
How far ahead should we book?
Six to nine months for groups over 80 flying in, especially in the December to April high season. Local events and smaller meetings can work with one to three months, though popular Malé venues book up around year end and before Ramadan.
Do our guests need visas?
Visitors of almost every nationality get a free tourist visa on arrival for up to 30 days, with a passport valid for at least a month, a return ticket, a confirmed and paid booking and enough money for the stay; Israeli passports are not accepted. Every guest must also file the free IMUGA traveller declaration online in the 96 hours before arrival, and again before departure. Speakers, exhibitors and anyone working at the event may need a different visa, so we check each of them with Immigration well before travel.
Which taxes and charges go into the budget?
Most local suppliers and venues charge the general 8% GST. Resorts, hotels and guesthouses charge 17% Tourism GST (up from 16% in July 2025) and a service charge of at least 10%, plus a green tax for overnight foreign guests of USD 12 per night at resorts and larger hotels, or USD 6 at hotels and guesthouses of 50 rooms or fewer on inhabited islands. Maldivians and children under two do not pay it. Our budget shows every one of them line by line.
Can we bring our own drinks, drones or film crew?
Visitors cannot bring alcohol into the Maldives; it is served only at licensed resorts, hotels and safari boats, not on inhabited islands. Drones need a permit from the Ministry of Defence and National Service, then Civil Aviation Authority approval, and a foreign film crew needs a permit from the National Centre for the Arts, through a local agent, applied for at least ten working days before the crew arrives. We handle the applications.
Can we ship in AV and stand equipment?
Yes, under Customs temporary import, with a guarantor in the Maldives who answers for re-export. Duty is waived in full if everything leaves within 90 days. The Maldives does not yet accept ATA carnets, so we arrange the paperwork with Maldives Customs before anything ships.
What if the weather turns?
Every outdoor session has an indoor fallback and every transfer has a backup slot, agreed with the venue before contracts are signed. Seaplanes fly in daylight only, so international arrivals are planned to land early enough to reach the resort the same day.
Other services
Start a project
Tell us about
your group
Send the dates, the number of guests and what the event needs to achieve. We come back with venue options and a costed outline.